Here’s a structured approach to convincing your manager to send you to the STC India Technical Writers Summit 2024:

Introduction
Start with a brief introduction about the summit:

  • Event Name: STC India Technical Writers Summit 2024
  • Dates: 15-, 21-23 November 2024 (include 15th only if you are attending Leader Summit, 21st only if you are attending pre-Summit workshops)
  • Location: The Chancery Pavilion, Residency Road, Bengaluru

Purpose of attendance

Explain why you want to attend:

  • Professional development: Highlight the opportunity to learn from industry experts and attend workshops that will enhance your skills.
  • Networking: Emphasize the chance to connect with other professionals, which can lead to valuable collaborations and insights.
  • Latest Trends: Mention the exposure to the latest trends and technologies in technical communication.

Benefits to the company

Detail how your attendance will benefit the company:

  • Improved Skills: Bring back new skills and knowledge that can be applied to current projects.
  • Best practices: Implement best practices learned from the summit to improve documentation quality.
  • Innovation: Introduce innovative tools and techniques that can enhance productivity and efficiency.

Cost breakdown

Provide a detailed cost breakdown:

  • Registration Fee: Mention the early bird rates if applicable.
  • Travel Expenses: Include estimated costs for flights, accommodation, and local transportation.
  • Miscellaneous: Any other expenses such as meals or materials.

Agenda and sessions

Include a brief overview of the agenda and key sessions you plan to attend:

  • Workshops: List specific workshops or sessions that are relevant to your role.
  • Speakers: Highlight notable speakers and their topics.

Post-Summit Plan

Explain how you plan to share the knowledge gained:

  • Report: Commit to writing a detailed report summarizing key takeaways.
  • Presentation: Offer to give a presentation to your team or department.
  • Training: Propose conducting a training session to share new skills with colleagues.

Conclusion

Wrap up with a strong closing statement:

  • Investment: Emphasize that this is an investment in your professional growth and the company’s success.
  • Commitment: Reiterate your commitment to applying and sharing the knowledge gained.

Sample request email

Here’s a sample email template you can use. Please change the dates according to the days you plan to attend.

Subject: Request to attend STC India Technical Writers Summit 2024

Dear [Manager’s Name],

I hope this message finds you well. I am writing to request approval to attend the STC India Technical Writers Summit 2024, which will be held 21-23 November 2024 in Bengaluru. This summit is a premier event for technical communication professionals and offers numerous opportunities for professional development, networking, and learning about the latest industry trends.

Purpose of attendance:
Attending this summit will allow me to:

  • Enhance my skills through workshops and sessions led by industry experts.
  • Network with other professionals, fostering valuable connections and collaborations.
  • Stay updated on the latest trends and technologies in technical communication.

Benefits to our company:
By attending, I will be able to:

  • Apply new skills and knowledge to our current projects, improving documentation quality.
  • Implement best practices learned from the summit to enhance our processes.
  • Introduce innovative tools and techniques that can increase our productivity and efficiency.

Cost breakdown:

  • Registration Fee: [Amount]
  • Travel Expenses: [Amount]
  • Miscellaneous: [Amount]

Agenda and sessions:
I plan to attend sessions on [list specific workshops or sessions], which are directly relevant to our work.

Post-summit plan:
Upon my return, I will:

  • Write a detailed report summarizing key takeaways.
  • Give a presentation to our team to share the knowledge gained.
  • Conduct a training session to disseminate new skills and best practices.

This Summit is a small investment in empowering me to do even more. The sessions will provide me with more knowledge of report production, editing, writing, management concepts, and tools training. This knowledge will enable me to handle [a particular project] with more professionalism and confidence, which will reflect favorably on the company. I am committed to applying and sharing the knowledge gained to contribute to our success.

Thank you for considering my request. If I’m able to attend, I think you and I will both find that this was an extremely worthwhile investment and one that we may consider repeating year after year.

Best regards,
[Your Name]